Program Assistant — Admin & Operations

TSA Hiring Service; Williams (AZ); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security in Williams, IA, is seeking a Program Assistant to help keep offices organized and operations running smoothly. You will support managers and staff with administrative coordination, data tracking, scheduling, and record-keeping in a fast-paced environment.

The role emphasizes attention to detail, effective communication, and the ability to manage multiple assignments while ensuring compliance with procedures and deadlines

Qualifications

• Specialized experience providing administrative or program support in a busy office.
• Experience preparing reports, correspondence, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.
• Experience monitoring program metrics and identifying discrepancies.
• Experience supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Experience making recommendations based on administrative findings or reports.
• Experience using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic分析

Microsoft Office or comparable

Records and document management

Calendar, meeting, and deadline coor

Customer service and professional comm

Ability to manage several assignments

Discretion with sensitive information

Job description

Transportation Security Administration, Department of Homeland Security in Williams, IA, is seeking a Program Assistant to help keep offices organized and operations running smoothly. You will support managers and staff with administrative coordination, data tracking, scheduling, and record-keeping in a fast-paced environment.

The role emphasizes attention to detail, effective communication, and the ability to manage multiple assignments while ensuring compliance with procedures and deadlines