Program Assistant: Administrative & Data Coordination

TSA Hiring Service; Dakota City (NE); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Dakota City, IA is seeking Program Assistants to provide comprehensive administrative and program support across multiple TSA areas. The role emphasizes data tracking, scheduling, correspondence, and maintaining accurate records to help teams stay aligned and on schedule.

Responsibilities include coordinating daily office activities, preparing reports, and assisting with finance, HR, scheduling, payroll, and other program areas.

Qualifications

• Organization and attention to detail.
• Written and verbal communication.
• Data entry, tracking, and basic analysis.
• Microsoft Office or comparable workplace software.
• Records and document management.
• Calendar, meeting, and deadline coordination.
• Customer service and professional communication.
• Ability to manage several assignments without losing accuracy.
• Discretion when handling sensitive employee or operational information.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Attention to detail

Written communication

Verbal communication

Data entry

Spreadsheet skills

Office software

Records management

Calendar coordination

Job description

Transportation Security Administration in Dakota City, IA is seeking Program Assistants to provide comprehensive administrative and program support across multiple TSA areas. The role emphasizes data tracking, scheduling, correspondence, and maintaining accurate records to help teams stay aligned and on schedule.

Responsibilities include coordinating daily office activities, preparing reports, and assisting with finance, HR, scheduling, payroll, and other program areas.