Program Assistant: Admin & Operations Support (Federal)

Transportation Security Careers; Dundee (IA); On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Administration in Dundee, IA seeks Program Assistants to keep offices and airport field operations organized and running smoothly. You will support managers and staff with administrative coordination, data tracking, scheduling, and records management.

Responsibilities include coordinating daily office activities, preparing correspondence, and assisting with various program areas such as finance, HR, and payroll.

Qualifications

• Specialized experience at the level stated in the official announcement.
• Experience providing administrative or program support in a busy office.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.

Skills

Organization

Attention to detail

Written communication

Verbal communication

Data entry

Calendar management

Office software

Record management

Time management

Tools

Microsoft Office

Job description

Transportation Security Administration in Dundee, IA seeks Program Assistants to keep offices and airport field operations organized and running smoothly. You will support managers and staff with administrative coordination, data tracking, scheduling, and records management.

Responsibilities include coordinating daily office activities, preparing correspondence, and assisting with various program areas such as finance, HR, and payroll.