Program Assistant: Admin & Scheduling

Transportation Security Careers; Spirit Lake (ID); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Spirit Lake, IA is seeking a Program Assistant to help keep offices and airport field operations organized and running smoothly. You will support managers and employees with administrative coordination, data tracking, scheduling, payroll, and other day-to-day program needs.

Responsibilities include coordinating daily activities, maintaining records, preparing materials, scheduling meetings, and ensuring accuracy and compliance across programs.

Qualifications

• Specialized experience as described in the official vacancy.
• Experience providing administrative or program support in a busy office.
• Proficiency with Microsoft Office and office software.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems; support new procedures.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy and compliance.

Skills

Administrative support

Data tracking

Scheduling

Payroll

Office software

Record management

Communication

Tools

Microsoft Office

Job description

Transportation Security Administration in Spirit Lake, IA is seeking a Program Assistant to help keep offices and airport field operations organized and running smoothly. You will support managers and employees with administrative coordination, data tracking, scheduling, payroll, and other day-to-day program needs.

Responsibilities include coordinating daily activities, maintaining records, preparing materials, scheduling meetings, and ensuring accuracy and compliance across programs.