Program Assistant: Admin & Operations Support

Transportation Security Careers; Thornton (IA); On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Administration in Thornton, IA seeks a Program Assistant to provide administrative and program support, coordinate daily activities, and manage records. You will analyze program information, prepare reports, and help with finance, HR, scheduling, payroll, and other assigned areas.

The role emphasizes accuracy, organization, and effective communication within TSA teams. The position involves maintaining electronic records, coordinating meetings, and ensuring deadlines are

Qualifications

• Specialized administrative or program support experience in a busy office.
• Experience preparing reports, correspondence, spreadsheets or presentations.
• Experience tracking deadlines, assignments and performance information.
• Experience researching information in files, databases and electronic systems.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Attention to detail

Written communication

Verbal communication

Data entry

Spreadsheet analysis

Microsoft Office

Records management

Calendar coordination

Customer service

Tools

Office software

Job description

Transportation Security Administration in Thornton, IA seeks a Program Assistant to provide administrative and program support, coordinate daily activities, and manage records. You will analyze program information, prepare reports, and help with finance, HR, scheduling, payroll, and other assigned areas.

The role emphasizes accuracy, organization, and effective communication within TSA teams. The position involves maintaining electronic records, coordinating meetings, and ensuring deadlines are