Program Assistant: Administrative & Data Coordination

Transportation Security Careers; Farmersville (IL); On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Administration (TSA) is seeking Program Assistants to support office operations in Farmersville, IL. You will provide administrative and program support to managers and staff, coordinate daily activities, and maintain records and communications to ensure smooth operations.

The role emphasizes attention to detail, strong communication, data tracking, and the ability to handle multiple assignments across finance, HR, scheduling, payroll, or other areas as needed.

Qualifications

• Specialized experience as specified in the vacancy announcements.
• Experience providing administrative or program support in a busy office.
• Ability to track deadlines, records, and performance information.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Attention to detail

Written communication

Verbal communication

Data entry

Basic analysis

MS Office

Records management

Calendar coordination

Customer service

Discretion

Tools

MS Office Suite

Job description

Transportation Security Administration (TSA) is seeking Program Assistants to support office operations in Farmersville, IL. You will provide administrative and program support to managers and staff, coordinate daily activities, and maintain records and communications to ensure smooth operations.

The role emphasizes attention to detail, strong communication, data tracking, and the ability to handle multiple assignments across finance, HR, scheduling, payroll, or other areas as needed.