Program Assistant: Admin & Office Ops

Transportation Security Careers; Farmersville (CA); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration (TSA) is seeking a Program Assistant in Farmersville, IL to keep offices and airport field operations organized. You will provide administrative support, assist with scheduling, data tracking, and correspondence, and help manage multiple assignments across finance, HR, payroll, scheduling, and other areas.

Applicants should be comfortable handling detailed information, coordinating with managers and colleagues, and ensuring accuracy and timeliness of

Qualifications

• Specialized experience in administrative or program support
• Experience preparing reports, correspondence, spreadsheets, or presentations
• Experience tracking deadlines, assignments, records, or performance information
• Experience researching information in files, databases, and electronic systems
• Experience monitoring program metrics and identifying discrepancies
• Experience supporting payroll, timekeeping, finance, human resources, or scheduling
• Experience making recommendations based on administrative findings or reports
• Experience using office software to organize information and support multiple assignments

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Attention to detail

Written communication

Verbal communication

Data entry

Tracking

Basic analysis

MS Office

Records management

Scheduling

Customer service

Professional communication

Multitasking

Discretion

Tools

MS Office

Job description

Transportation Security Administration (TSA) is seeking a Program Assistant in Farmersville, IL to keep offices and airport field operations organized. You will provide administrative support, assist with scheduling, data tracking, and correspondence, and help manage multiple assignments across finance, HR, payroll, scheduling, and other areas.

Applicants should be comfortable handling detailed information, coordinating with managers and colleagues, and ensuring accuracy and timeliness of