Program Assistant: Administrative & Data Coordination

Transportation Security Careers; Chillicothe (IL); On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Administration in Chillicothe, IL seeks Program Assistant to provide administrative and program support to managers and staff, coordinating daily office activities, preparing reports, and maintaining records.

This role requires attention to detail, ability to handle multiple assignments, and clear communication with diverse teams; some vacancies may focus on finance, HR, scheduling, payroll, or other TSA areas, with location-specific duties.

Qualifications

• Experience providing administrative or program support in a busy office.
• Ability to prepare reports, correspondence, spreadsheets, or presentations.
• Track deadlines, assignments, records, or performance information.
• Research information in files, databases, and electronic systems.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other areas.
• Monitor program metrics and identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support implementation of new office procedures and systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy and compliance.

Skills

Organization

Attention to detail

Written communication

Verbal communication

Data entry

Tracking

Basic analysis

Microsoft Office

Records management

Calendar coordination

Deadline coordination

Customer service

Discretion

Job description

Transportation Security Administration in Chillicothe, IL seeks Program Assistant to provide administrative and program support to managers and staff, coordinating daily office activities, preparing reports, and maintaining records.

This role requires attention to detail, ability to handle multiple assignments, and clear communication with diverse teams; some vacancies may focus on finance, HR, scheduling, payroll, or other TSA areas, with location-specific duties.