Administrative Program Assistant - Organized Ops Support

Transportation Security Careers; Chillicothe (IA); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Chillicothe, IA seeks a Program Assistant to support office operations, data tracking, scheduling, and payroll processing. The role covers administrative coordination across teams and ensures accurate records and timely communications.

Responsibilities include coordinating daily activities, preparing reports, maintaining records, and assisting with payroll, timekeeping, and scheduling in various program areas.

Qualifications

• Experience providing administrative or program support in a busy office.
• Experience preparing reports, correspondence, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other program areas.
• Monitor program metrics and identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with procedures.

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic分析

Microsoft Office

Records and document management

Calendar, meeting, and deadlinecoord

Customer service and professional comm

Multi-tasking under pressure

Discretion with sensitive information

Tools

Microsoft Office

Job description

Transportation Security Administration in Chillicothe, IA seeks a Program Assistant to support office operations, data tracking, scheduling, and payroll processing. The role covers administrative coordination across teams and ensures accurate records and timely communications.

Responsibilities include coordinating daily activities, preparing reports, maintaining records, and assisting with payroll, timekeeping, and scheduling in various program areas.