Program Assistant: Admin, Scheduling & Data Tracking

Transportation Security Careers; Marshall (OK); Sur place; USD 30 000 - 50 000; Plein temps

Résumé du poste

Transportation Security Administration is seeking Program Assistants in Marshall, OK to provide administrative support, coordinate daily office activities, and track program information. The role involves preparing materials, maintaining records, and coordinating meetings while working within a DHS agency environment.

The position emphasizes attention to detail, ability to handle multiple tasks, and effective communication across teams.

Qualifications

• Experience providing administrative or program support in a busy office.
• Ability to prepare reports, correspondence, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Proficiency in researching information in files, databases, and electronic systems.
• Ability to monitor program metrics and identify discrepancies.
• Support payroll, timekeeping, finance, human resources, or scheduling functions.
• Ability to make recommendations based on administrative findings.
• Proficiency with office software to organize information and support multiple assignments.

Responsabilités

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Description du poste

Transportation Security Administration is seeking Program Assistants in Marshall, OK to provide administrative support, coordinate daily office activities, and track program information. The role involves preparing materials, maintaining records, and coordinating meetings while working within a DHS agency environment.

The position emphasizes attention to detail, ability to handle multiple tasks, and effective communication across teams.