Program Assistant - Admin & Ops Support (Whittington)

Transportation Security Careers; Whittington (IL); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration (TSA) program assistants in Whittington, IL support managers and employees with administrative coordination, data tracking, scheduling, and records management. The role emphasizes accuracy, attention to detail, and the ability to handle multiple assignments while keeping offices on schedule.

Responsibilities cover administrative support across various program areas—finance, HR, payroll, and scheduling—along with data analysis and document management in a

Qualifications

• Specialized experience required at the level stated in the active vacancy.
• Experience providing administrative or program support in a busy office.
• Experience tracking deadlines, records, or performance information.
• Proficiency with office software to organize information and support multiple assignments.
• Resume should clearly demonstrate the listed specialized experience.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Attention to detail

Written communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Multi-tasking

Discretion

Job description

Transportation Security Administration (TSA) program assistants in Whittington, IL support managers and employees with administrative coordination, data tracking, scheduling, and records management. The role emphasizes accuracy, attention to detail, and the ability to handle multiple assignments while keeping offices on schedule.

Responsibilities cover administrative support across various program areas—finance, HR, payroll, and scheduling—along with data analysis and document management in a