Program Assistant: Admin, Scheduling & Payroll Support

Transportation Security Jobs; Tempe (AZ); On-site; USD 50,000 - 75,000; Full time

Job summary

Transportation Security Administration in Tempe is seeking a Program Assistant to provide essential administrative support across offices and airport field operations. You will help coordinate daily activities, maintain records, and support payroll, scheduling, and HR tasks while ensuring accuracy and timeliness.

Ideal candidates will handle multiple assignments, communicate with diverse teams, and keep offices on schedule.

Qualifications

• Specialized experience in providing administrative or program support in a busy office.
• Experience preparing reports, correspondence, spreadsheets, or presentations.
• Ability to track deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.
• Experience monitoring program metrics and identifying discrepancies.
• Experience supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Ability to make recommendations based on administrative findings or reports.
• Proficiency with office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Attention to detail

Written and verbal communication

Data entry

Tracking

Calendar coordination

Customer service

Discretion

Multitasking

Tools

Microsoft Office

Job description

Transportation Security Administration in Tempe is seeking a Program Assistant to provide essential administrative support across offices and airport field operations. You will help coordinate daily activities, maintain records, and support payroll, scheduling, and HR tasks while ensuring accuracy and timeliness.

Ideal candidates will handle multiple assignments, communicate with diverse teams, and keep offices on schedule.