Administrative Program Assistant - Flexible Scheduling

TSA Hiring Service; Arizona; On-site; USD 30,000 - 50,000; Full time

Job summary

TSA Transportation Security Administration is seeking Program Assistants to support offices and airport operations with administrative coordination, data tracking, scheduling, and records management in Stanfield, AZ. Roles involve detailed information handling, cross-team communication, and ensuring schedules stay on track.

Responsibilities include preparing documents, maintaining records, coordinating meetings, and assisting with finance, HR, payroll, and other program areas as needed.

Qualifications

• Specialized administrative or program support experience in a busy office.
• Experience preparing reports, correspondence, spreadsheets, or presentations.
• Experience tracking deadlines and performance information.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Support payroll, timekeeping, finance, HR, or scheduling in assigned areas.
• Monitor program metrics and identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Assist with implementing new office procedures and systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy and compliance.

Skills

Detail orientation

Written and verbal communication

Data entry and tracking

Microsoft Office

Records management

Calendar and deadline coordination

Customer service

Multitasking with accuracy

Discretion with sensitive information

Tools

Microsoft Office

Job description

TSA Transportation Security Administration is seeking Program Assistants to support offices and airport operations with administrative coordination, data tracking, scheduling, and records management in Stanfield, AZ. Roles involve detailed information handling, cross-team communication, and ensuring schedules stay on track.

Responsibilities include preparing documents, maintaining records, coordinating meetings, and assisting with finance, HR, payroll, and other program areas as needed.