Program Assistant: Admin & Ops (Newport, KY)

Transportation Security Careers; Newport (KY); On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Administration (TSA) program assistants help keep offices and airport operations organized and running smoothly by providing administrative coordination, data tracking, scheduling, and records management.

These roles require attention to detail, the ability to handle multiple assignments, and clear communication with managers and teams. Salaries align with pay bands and vary by assignment, with work-sites and schedules determined per vacancy.

Qualifications

• Strong organizational skills and attention to detail.
• Experience with data entry, records management, and reporting.
• Proficiency with Microsoft Office.
• Ability to handle multiple tasks and deadlines.
• Understanding of confidentiality and compliance.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization & attention to detail

Written & verbal communication

Data entry & tracking

Records management

Calendar & deadline coordination

Customer service

Multitasking with accuracy

Discretion with sensitive information

General office etiquette

Tools

Microsoft Office

Job description

Transportation Security Administration (TSA) program assistants help keep offices and airport operations organized and running smoothly by providing administrative coordination, data tracking, scheduling, and records management.

These roles require attention to detail, the ability to handle multiple assignments, and clear communication with managers and teams. Salaries align with pay bands and vary by assignment, with work-sites and schedules determined per vacancy.