Program Assistant: Admin & Ops in Los Alamos

TSA Hiring Service; Los Alamos (CA); On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Administration in Los Alamos, CA is seeking a Program Assistant to provide essential administrative support across various offices. You will assist managers and staff with coordination, records, payroll, and daily operations, ensuring accuracy and timely completion of tasks.

The role emphasizes attention to detail, strong communication, and the ability to manage multiple assignments while safeguarding sensitive information.

Qualifications

• Specialized experience in administrative or program support.
• Experience preparing reports, correspondence, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization

Written communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Attention to detail

Education

Education may be substituted by specialized experience

Job description

Transportation Security Administration in Los Alamos, CA is seeking a Program Assistant to provide essential administrative support across various offices. You will assist managers and staff with coordination, records, payroll, and daily operations, ensuring accuracy and timely completion of tasks.

The role emphasizes attention to detail, strong communication, and the ability to manage multiple assignments while safeguarding sensitive information.