Program Assistant — Admin & Ops, Flexible Scheduling

Transportation Security Careers; Rochester (IN); On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Administration in Rochester, IN seeks Program Assistants to provide administrative support across offices and airport operations. You will help coordinate daily activities, track program information, and maintain records, calendars, and correspondence.

The role emphasizes attention to detail, communication skills, and the ability to manage multiple assignments while upholding policy and procedures. Some positions may involve finance, HR, payroll, or scheduling tasks.

Qualifications

• Specialized experience in a busy office setting.
• Ability to prepare reports, spreadsheets, or presentations.
• Experience tracking deadlines and performance information.
• Familiarity with payroll, timekeeping, or scheduling functions.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organizational skills

Attention to detail

Written communication

Verbal communication

Data entry and tracking

MS Office

Records management

Calendar management

Customer service

Discretion

Multitasking

Tools

Microsoft Office

Job description

Transportation Security Administration in Rochester, IN seeks Program Assistants to provide administrative support across offices and airport operations. You will help coordinate daily activities, track program information, and maintain records, calendars, and correspondence.

The role emphasizes attention to detail, communication skills, and the ability to manage multiple assignments while upholding policy and procedures. Some positions may involve finance, HR, payroll, or scheduling tasks.