Program Assistant: Admin & Ops (Federal) | Butte, ND

Transportation Security Careers; Butte (MT); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration program assistants support office operations in Butte with administrative coordination, data tracking, scheduling, and records management. They work with managers and staff to keep processes accurate and on schedule, handling multi-task assignments across various program areas.

The role emphasizes organization, communication, and attention to detail, with responsibilities that include preparing materials, maintaining records, and assisting with payroll, HR,

Qualifications

• Organization and attention to detail are essential.
• Written and verbal communication skills are required.
• Data entry, tracking, and basic analysis experience preferred.
• Microsoft Office or comparable workplace software proficiency needed.
• Knowledge of records and document management is helpful.
• Calendar, meeting, and deadline coordination abilities are important.
• Customer service and professional communication skills are valued.
• Ability to manage several assignments without losing accuracy.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Written communication

Data entry & tracking

Microsoft Office

Records management

Calendar coordination

Customer service

Discretion

Tools

Microsoft Office

Job description

Transportation Security Administration program assistants support office operations in Butte with administrative coordination, data tracking, scheduling, and records management. They work with managers and staff to keep processes accurate and on schedule, handling multi-task assignments across various program areas.

The role emphasizes organization, communication, and attention to detail, with responsibilities that include preparing materials, maintaining records, and assisting with payroll, HR,