Program Assistant: Admin Ops & Data (Flexible Scheduling)

Travel Security Careers; Toms Brook (VA); On-site; USD 28,000 - 62,000; Full time

Job summary

The Transportation Security Administration in Toms Brook, VA is seeking Program Assistants to support managers and staff with administrative coordination, data tracking, scheduling, and records management. Responsibilities include preparing reports, maintaining electronic files, and assisting with various program areas related to finance, HR, payroll, and operations.

Ideal candidates are detail oriented, capable of handling multiple assignments, and able to communicate effectively with diverse

Qualifications

• Experience providing administrative or program support in a busy office.
• Experience preparing reports, correspondence, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Experience using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Attention to detail

Written communication

Verbal communication

Data entry

Tracking

Record management

Calendar coordination

Time management

Discretion

Customer service

Tools

Microsoft Office

Job description

The Transportation Security Administration in Toms Brook, VA is seeking Program Assistants to support managers and staff with administrative coordination, data tracking, scheduling, and records management. Responsibilities include preparing reports, maintaining electronic files, and assisting with various program areas related to finance, HR, payroll, and operations.

Ideal candidates are detail oriented, capable of handling multiple assignments, and able to communicate effectively with diverse