Administrative Program Assistant — Mission-Critical Ops

TSA Hiring Service; Basalt (ID); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Basalt, CO is seeking Program Assistants to keep offices and field operations organized, accurate, and running smoothly. You will support managers with administrative coordination, data tracking, scheduling, and records management, contributing to efficient daily operations.

The role emphasizes handling detailed information, coordinating multiple assignments, and communicating with different teams to keep programs on schedule.

Qualifications

• Organization and attention to detail are essential.
• Strong written and verbal communication skills are required.
• Experience with data entry, tracking, and basic analysis is helpful.
• Proficiency in Microsoft Office or comparable software is expected.
• Ability to manage records and documentation efficiently.
• Calendar, meeting, and deadline coordination is needed.
• Customer service and professional communication are important.
• Ability to handle multiple assignments without compromising accuracy.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other program areas.
• Monitor program metrics and identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support implementation of new office procedures and systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy and compliance.

Skills

Organization and attention to detail

Written and verbal communication

Data entry and tracking

Microsoft Office

Records management

Calendar coordination

Customer service

Multitasking

Discretion with sensitive information

Tools

Microsoft Office

Job description

Transportation Security Administration in Basalt, CO is seeking Program Assistants to keep offices and field operations organized, accurate, and running smoothly. You will support managers with administrative coordination, data tracking, scheduling, and records management, contributing to efficient daily operations.

The role emphasizes handling detailed information, coordinating multiple assignments, and communicating with different teams to keep programs on schedule.