Program Assistant: Admin & Data Coordination

Transportation Security Careers; Colorado; On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Ouray, CO seeks a Program Assistant to provide essential administrative and program support to managers and staff. You will coordinate daily activities, maintain records, and prepare communications to keep operations running smoothly.

The role involves handling calendars, deadlines, and various program areas such as finance, HR, or scheduling. A detail-oriented, service-minded candidate will thrive in this office environment.

Qualifications

• Experience providing administrative or program support in a busy office.
• Experience preparing reports, correspondence, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.
• Experience monitoring program metrics and identifying discrepancies.
• Experience supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Experience making recommendations based on administrative findings or reports.
• Experience using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Written communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Multi-tasking

Discretion

Job description

Transportation Security Administration in Ouray, CO seeks a Program Assistant to provide essential administrative and program support to managers and staff. You will coordinate daily activities, maintain records, and prepare communications to keep operations running smoothly.

The role involves handling calendars, deadlines, and various program areas such as finance, HR, or scheduling. A detail-oriented, service-minded candidate will thrive in this office environment.