Newark Program Assistant: Admin & Operations

Transportation Security Careers; Newark (DE); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Newark, NJ seeks a Program Assistant to provide administrative and program support. The role involves coordinating office activities, managing records, preparing reports, and assisting with payroll and HR tasks as needed.

The position requires meticulous attention to detail, strong communication, and the ability to handle multiple assignments while keeping schedules on track. A steady work pace and reliability are essential for success.

Qualifications

• Requires strong administrative skills and comfort handling multiple tasks.
• Experience organizing records, data, and schedules in a busy office.
• Ability to communicate clearly with managers, staff, and external contacts.
• Proficiency with standard office software and document management.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and files.
• Prepare correspondence, meeting materials, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other program areas.
• Monitor program metrics and identify discrepancies.
• Research files, records, policies, and electronic systems.
• Support implementation of new office procedures and systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy and compliance.

Skills

Office coordination

Attention to detail

Written & verbal communication

Data entry & basic analysis

Calendar & deadline management

Education

Higher education not required

Tools

Microsoft Office

Job description

Transportation Security Administration in Newark, NJ seeks a Program Assistant to provide administrative and program support. The role involves coordinating office activities, managing records, preparing reports, and assisting with payroll and HR tasks as needed.

The position requires meticulous attention to detail, strong communication, and the ability to handle multiple assignments while keeping schedules on track. A steady work pace and reliability are essential for success.