Program Assistant: Admin & Operations Support

TSA Hiring Service; West Jordan (UT); On-site; USD 36,000 - 60,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security in West Jordan, UT seeks Program Assistant opportunities to provide administrative and program support across TSA offices and operations. The role involves coordinating daily activities, maintaining records, and assisting with various program areas.

Responsibilities include preparing reports, managing calendars, tracking deadlines, and communicating with staff and external contacts.

Qualifications

• Providing administrative or program support in a busy office.
• Preparing reports, correspondence, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization and attention to detail

Written and verbal communication

Data entry and tracking

Microsoft Office or comparable

Records management

Calendar coordination

Customer service

Multitasking

Discretion with sensitive information

Tools

Microsoft Office Suite

Job description

Transportation Security Administration, Department of Homeland Security in West Jordan, UT seeks Program Assistant opportunities to provide administrative and program support across TSA offices and operations. The role involves coordinating daily activities, maintaining records, and assisting with various program areas.

Responsibilities include preparing reports, managing calendars, tracking deadlines, and communicating with staff and external contacts.