Program Assistant: Admin & Operations Support

TSA Hiring Service; Village of Northville (NY); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration program assistants support TSA offices with administrative coordination, data tracking, scheduling, payroll, and documentation. They help managers and teams stay organized and compliant by handling multiple assignments and ensuring accuracy across records and communications.

The role emphasizes detail-oriented work, collaboration with cross-functional teams, and adherence to established procedures in a fast-paced federal office environment.

Qualifications

• Specialized experience in providing administrative or program support in a busy office.
• Experience in preparing reports, correspondence, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.
• Experience monitoring program metrics and identifying discrepancies.
• Experience supporting payroll, timekeeping, finance, human resources, or scheduling.
• Experience using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Attention to detail

Written communication

Verbal communication

Data entry

Microsoft Office

Record management

Job description

Transportation Security Administration program assistants support TSA offices with administrative coordination, data tracking, scheduling, payroll, and documentation. They help managers and teams stay organized and compliant by handling multiple assignments and ensuring accuracy across records and communications.

The role emphasizes detail-oriented work, collaboration with cross-functional teams, and adherence to established procedures in a fast-paced federal office environment.