Program Assistant: Admin & Operations Support

Travel Security Careers; Memphis (IN); On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Administration in Memphis, IN seeks a Program Assistant to help keep offices organized and operations running smoothly. You will support managers with administrative coordination, data tracking, and preparing reports.

The role emphasizes attention to detail, handling multiple tasks, and clear communication with various teams. Applicants should be prepared for diverse assignments across finance, HR, scheduling, payroll, or other program areas.

Qualifications

• Experience providing administrative or program support in a busy office.
• Ability to prepare reports, correspondence, spreadsheets, or presentations.
• Skill in tracking deadlines, assignments, records, or performance information.
• Ability to research information in files, databases, and electronic systems.
• Experience monitoring program metrics and identifying discrepancies.
• Experience supporting payroll, timekeeping, finance, HR, or scheduling functions.
• Ability to make recommendations based on administrative findings.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance.

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic分析

Microsoft Office or comparable

Records and document management

Calendar, meeting, and deadline coord.

Customer service and professional comm

Multitasking without loss of accuracy

Discretion with sensitive information

Education

College degree not always required; specialized experience considered

Job description

Transportation Security Administration in Memphis, IN seeks a Program Assistant to help keep offices organized and operations running smoothly. You will support managers with administrative coordination, data tracking, and preparing reports.

The role emphasizes attention to detail, handling multiple tasks, and clear communication with various teams. Applicants should be prepared for diverse assignments across finance, HR, scheduling, payroll, or other program areas.