Program Assistant: Admin & Operations Support

Transportation Security Careers; Russell (KY); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration program assistant opportunities in Russell focus on providing administrative and program support to managers and staff, coordinating daily office activities, and maintaining records. Responsibilities include data tracking, scheduling, correspondence, and helping various program areas, with an emphasis on accuracy and compliance.

Applicants should be comfortable handling multiple assignments, communicating across teams, and maintaining organization.

Qualifications

• Experience in providing administrative or program support in a busy office.
• Proficient in preparing reports, correspondence, spreadsheets, or presentations.
• Skilled at tracking deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.
• Experience monitoring program metrics and identifying discrepancies.
• Experience supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Ability to make recommendations based on administrative findings or reports.
• Proficient using office software to organize information and support multiple assignments.
• A degree may not be required; education requirements vary by vacancy.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Attention to detail

Written and verbal communication

Data entry

Multitasking

Discretion

Customer service

Records management

Calendar coordination

Tools

Microsoft Office Suite

Spreadsheets

Job description

Transportation Security Administration program assistant opportunities in Russell focus on providing administrative and program support to managers and staff, coordinating daily office activities, and maintaining records. Responsibilities include data tracking, scheduling, correspondence, and helping various program areas, with an emphasis on accuracy and compliance.

Applicants should be comfortable handling multiple assignments, communicating across teams, and maintaining organization.