Program Assistant — Admin & Operations Support

Travel Security Careers; Okolona (MS); On-site; USD 28,000 - 62,000; Full time

Job summary

The Transportation Security Administration in Okolona, MS seeks Program Assistants to keep offices organized and running smoothly. You will provide administrative coordination, data tracking, scheduling, records management, and support for payroll and other program needs.

You will work with managers and teams, handle multiple assignments, ensure accuracy and compliance, maintain electronic files, prepare reports and communications, and help implement new office procedures across finance, HR,

Qualifications

• Experience coordinating administrative tasks in a busy office environment.
• Ability to compile, organize, track, and analyze program information.
• Familiarity with records management and office workflows.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization and detail

Written and verbal communication

Data entry and tracking

Records management

Calendar and deadline coordination

Customer service

Multi-tasking under pressure

Discretion with sensitive information

Tools

Microsoft Office

Job description

The Transportation Security Administration in Okolona, MS seeks Program Assistants to keep offices organized and running smoothly. You will provide administrative coordination, data tracking, scheduling, records management, and support for payroll and other program needs.

You will work with managers and teams, handle multiple assignments, ensure accuracy and compliance, maintain electronic files, prepare reports and communications, and help implement new office procedures across finance, HR,