Program Assistant: Admin & Data Coordination

Transportation Security Careers; Ruleville (MS); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security in Ruleville, MS seeks Program Assistants to provide comprehensive administrative and program support across TSA offices and airport field operations.

The role emphasizes attention to detail, data tracking, scheduling, and effective communication with managers, timekeepers, financial staff, and external contacts while ensuring accuracy and compliance. Full-time appointment with diverse assignments.

Qualifications

• Experience providing administrative or program support in a busy office.
• Experience preparing reports, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.
• Experience monitoring program metrics and identifying discrepancies.
• Experience supporting payroll, timekeeping, finance, HR, or scheduling functions.
• Experience making recommendations based on administrative findings or reports.
• Experience using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization

Attention to detail

Written communication

Verbal communication

Data entry

Data tracking

Microsoft Office

Records management

Calendar coordination

Multitasking

Confidentiality

Education

Specialized experience may satisfy education requirements

Job description

Transportation Security Administration, Department of Homeland Security in Ruleville, MS seeks Program Assistants to provide comprehensive administrative and program support across TSA offices and airport field operations.

The role emphasizes attention to detail, data tracking, scheduling, and effective communication with managers, timekeepers, financial staff, and external contacts while ensuring accuracy and compliance. Full-time appointment with diverse assignments.