Administrative Program Assistant – TSA Ops (Memphis)

Transportation Security Careers; Memphis (TN); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Careers seeks a Program Assistant to help keep TSA offices and airport field operations organized, accurate, and running smoothly. The role involves administrative coordination, data tracking, scheduling, correspondence, records, payroll, and other day-to-day program needs.

Responsibilities include supporting managers and employees, coordinating daily activities, preparing reports, maintaining records, and assisting with various program areas such as finance, HR, and

Qualifications

• Experience providing administrative or program support in a busy office.
• Ability to track deadlines, assignments, records, or performance information.
• Experience preparing reports, correspondence, spreadsheets, or presentations.
• Ability to research information in files, databases, and electronic systems.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with procedures.

Skills

Organization

Attention to detail

Written and verbal communication

Data entry and tracking

Calendar and scheduling

Office software proficiency

Policy and records management

Time management

Tools

Microsoft Office

Job description

Transportation Security Careers seeks a Program Assistant to help keep TSA offices and airport field operations organized, accurate, and running smoothly. The role involves administrative coordination, data tracking, scheduling, correspondence, records, payroll, and other day-to-day program needs.

Responsibilities include supporting managers and employees, coordinating daily activities, preparing reports, maintaining records, and assisting with various program areas such as finance, HR, and