TSA Program Assistant — Admin & Ops, Flexible Scheduling

Travel Security Careers; Memphis (TX); On-site; USD 42,000 - 52,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security in Memphis, TN seeks Program Assistant for administrative and program support. Responsibilities include coordinating daily office activities, maintaining records, preparing correspondence, and scheduling meetings to keep operations on track.

The role involves assisting with finance, HR, scheduling, payroll, and other program areas, while ensuring accuracy and compliance with procedures.

Qualifications

• Experience providing administrative or program support in a busy office.
• Experience preparing reports, correspondence, spreadsheets, or presentations.
• Ability to track deadlines, assignments, records, or performance information.
• Familiarity with Microsoft Office or comparable workplace software.
• Experience researching information in files, databases, and electronic systems.
• Ability to monitor program metrics and identify discrepancies.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization and detail orientation

Written and verbal communication

Data entry and tracking

Microsoft Office

Records management

Calendar coordination

Customer service

Multi-tasking

Discretion with sensitive information

Job description

Transportation Security Administration, Department of Homeland Security in Memphis, TN seeks Program Assistant for administrative and program support. Responsibilities include coordinating daily office activities, maintaining records, preparing correspondence, and scheduling meetings to keep operations on track.

The role involves assisting with finance, HR, scheduling, payroll, and other program areas, while ensuring accuracy and compliance with procedures.