Program Assistant: Administrative & Ops Support (Alexandria)

Transportation Security Careers; Alexandria (VA); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Alexandria, VA is seeking a Program Assistant to provide comprehensive administrative and program support to managers and staff. You will coordinate daily office activities, maintain records, prepare reports, and handle communications to keep operations running smoothly.

The role requires meticulous attention to detail, strong organizational skills, and the ability to manage multiple tasks while maintaining accuracy.

Qualifications

• Experience providing administrative or program support in a busy office.
• Tracking deadlines, assignments, records, or performance information.
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization

Written communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Multi-tasking

Discretion

Job description

Transportation Security Administration in Alexandria, VA is seeking a Program Assistant to provide comprehensive administrative and program support to managers and staff. You will coordinate daily office activities, maintain records, prepare reports, and handle communications to keep operations running smoothly.

The role requires meticulous attention to detail, strong organizational skills, and the ability to manage multiple tasks while maintaining accuracy.