Program Assistant: Admin & Operations Mastery

Travel Security Careers; Melville (NY); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration (TSA), Department of Homeland Security, invites applications for Program Assistant opportunities in Melville. These roles focus on providing administrative support, coordinating office activities, and tracking program data to keep operations accurate and on schedule.

Be prepared to engage with managers, timekeepers, and HR staff while maintaining records and correspondence.

Qualifications

• Specialized experience: providing administrative or program support in a busy office.
• Ability to prepare reports, correspondence, spreadsheets, or presentations.
• Ability to track deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.
• Experience monitoring program metrics and identifying discrepancies.
• Experience supporting payroll, timekeeping, finance, HR, or scheduling functions.
• Ability to organize information with office software and manage multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Administrative support

Data entry

Microsoft Office

Records management

Calendar coordination

Written communication

Job description

Transportation Security Administration (TSA), Department of Homeland Security, invites applications for Program Assistant opportunities in Melville. These roles focus on providing administrative support, coordinating office activities, and tracking program data to keep operations accurate and on schedule.

Be prepared to engage with managers, timekeepers, and HR staff while maintaining records and correspondence.