Program Assistant: Admin & Operations (Lake Hopatcong)

Travel Security Careers; Jefferson Township (NJ); On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security, Lake Hopatcong, NJ, is seeking a Program Assistant to provide administrative and program support across TSA offices and airport field operations. The role involves coordinating daily activities, maintaining records, and preparing communications.

The position emphasizes accuracy, handling multiple assignments, and collaborating with various teams to keep operations on schedule.

Qualifications

• Providing administrative or program support in a busy office.
• Preparing reports, correspondence, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Administrative support

Data entry

Communication

Microsoft Office

Calendar management

Records management

Attention to detail

Problem solving

Job description

Transportation Security Administration, Department of Homeland Security, Lake Hopatcong, NJ, is seeking a Program Assistant to provide administrative and program support across TSA offices and airport field operations. The role involves coordinating daily activities, maintaining records, and preparing communications.

The position emphasizes accuracy, handling multiple assignments, and collaborating with various teams to keep operations on schedule.