Program Assistant: Office Ops & Data Tracking (NJ)

Transportation Security Careers; Harvey Cedars (NJ); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration (TSA) is seeking a Program Assistant at Convent Station, NJ. The role provides essential administrative and program support to TSA managers and colleagues, coordinating daily office activities, preparing reports, and maintaining records and correspondence.

Your work will involve scheduling meetings, tracking deadlines, and assisting with payroll, finance, HR, or other program areas as assigned.

Qualifications

• Experience providing administrative or program support in a busy office
• Ability to organize and track multiple tasks and deadlines
• Familiarity with records management and basic data analysis

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization and detail

Written and verbal communication

Data entry and tracking

Microsoft Office

Records management

Calendar coordination

Customer service

Discretion with sensitive information

Tools

Microsoft Office

Job description

Transportation Security Administration (TSA) is seeking a Program Assistant at Convent Station, NJ. The role provides essential administrative and program support to TSA managers and colleagues, coordinating daily office activities, preparing reports, and maintaining records and correspondence.

Your work will involve scheduling meetings, tracking deadlines, and assisting with payroll, finance, HR, or other program areas as assigned.