Program Assistant: Admin & Operations Support

Transportation Security Careers; Highland Lakes (NJ); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration (TSA) in Highland Lakes, NJ seeks Program Assistants to support managers and teams with administrative coordination, data tracking, scheduling, and records management. The role involves maintaining files, preparing materials, and ensuring timely communication across departments.

Applicants should be comfortable handling detailed information, multi-tasking, and complying with federal procedures.

Qualifications

• Specialized experience may substitute for formal education depending on the vacancy.
• Use official vacancy requirements; do not add general degree requirements.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization

Communication

Data entry

MS Office

Records management

Calendar management

Customer service

Multitasking

Discretion

Tools

Microsoft Office

Job description

Transportation Security Administration (TSA) in Highland Lakes, NJ seeks Program Assistants to support managers and teams with administrative coordination, data tracking, scheduling, and records management. The role involves maintaining files, preparing materials, and ensuring timely communication across departments.

Applicants should be comfortable handling detailed information, multi-tasking, and complying with federal procedures.