Program Assistant: Administrative & Operations

Travel Security Careers; Portland (OR); On-site; USD 28,000 - 62,000; Full time

Job summary

TSA Program Assistant opportunities in Portland provide essential administrative support to managers and teams, ensuring accurate data tracking, scheduling, and correspondence. The role emphasizes handling multiple assignments, maintaining records, and coordinating office activities to keep operations on schedule.

Responsibilities include preparing materials, monitoring metrics, and assisting in finance, HR, payroll, and other program areas as needed.

Qualifications

• Specialized experience in administrative or program support in a busy office.
• Experience preparing reports, correspondence, spreadsheets, or presentations.
• Ability to track deadlines, assignments, records, or performance information.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic分析

Tools

Microsoft Office

Job description

TSA Program Assistant opportunities in Portland provide essential administrative support to managers and teams, ensuring accurate data tracking, scheduling, and correspondence. The role emphasizes handling multiple assignments, maintaining records, and coordinating office activities to keep operations on schedule.

Responsibilities include preparing materials, monitoring metrics, and assisting in finance, HR, payroll, and other program areas as needed.