TSA Program Assistant — Admin & Ops Support

Transportation Security Careers; Portland (TN); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration (TSA) in Portland, TN seeks Program Assistants to support managers and teams with administrative coordination, data tracking, scheduling, and records management. This role involves handling multiple tasks, ensuring accuracy, and maintaining office operations efficiently.

Responsibilities include preparing reports, maintaining electronic files, coordinating meetings, and assisting with cross-functional tasks such as finance, HR, and payroll.

Qualifications

• Specialized experience in administrative or program support.
• Experience preparing reports, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Proficient in office software to organize information and support multiple tasks.
• Ability to manage several assignments without losing accuracy.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Multiple assignments

Discretion

Job description

Transportation Security Administration (TSA) in Portland, TN seeks Program Assistants to support managers and teams with administrative coordination, data tracking, scheduling, and records management. This role involves handling multiple tasks, ensuring accuracy, and maintaining office operations efficiently.

Responsibilities include preparing reports, maintaining electronic files, coordinating meetings, and assisting with cross-functional tasks such as finance, HR, and payroll.