Program Assistant: Administrative & Data Support (Federal)

TSA Hiring Service; Hubbard (IA); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration (TSA) in Hubbard, OR seeks a Program Assistant to support managers and staff with administrative coordination, scheduling, data tracking, and records management. The role involves preparing reports, maintaining files, and communicating with multiple teams to keep office operations accurate and on schedule.

The position emphasizes attention to detail, ability to handle multiple assignments, and support across payroll and HR functions as needed.

Qualifications

• Experience providing administrative or program support in a busy office.
• Preparing reports, correspondence, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Administrative support

Data tracking

Scheduling

Payroll experience

Records management

Written and verbal communication

Multi-tasking

Discretion handling sensitive info

Tools

Microsoft Office

Job description

Transportation Security Administration (TSA) in Hubbard, OR seeks a Program Assistant to support managers and staff with administrative coordination, scheduling, data tracking, and records management. The role involves preparing reports, maintaining files, and communicating with multiple teams to keep office operations accurate and on schedule.

The position emphasizes attention to detail, ability to handle multiple assignments, and support across payroll and HR functions as needed.