Program Assistant — Admin & Operations (Grapeview)

Transportation Security Careers; Washington; On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Grapeview, WA seeks Program Assistant opportunities to keep offices and airport operations organized and running smoothly. You will provide administrative coordination, data tracking, scheduling, records, payroll, and other day-to-day program support.

This full-time role requires attention to detail, the ability to manage multiple assignments, and clear communication with managers, timekeepers, and staff.

Qualifications

• Experience providing administrative or program support in a busy office environment.
• Ability to prepare reports, correspondence, spreadsheets, or presentations.
• Skill in tracking deadlines, assignments, records, or performance information.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Attention to detail

Written communication

Data entry

Microsoft Office

Records management

Calendar coordination

Deadline coordination

Customer service

Professional communication

Discretion

Tools

Microsoft Office

Job description

Transportation Security Administration in Grapeview, WA seeks Program Assistant opportunities to keep offices and airport operations organized and running smoothly. You will provide administrative coordination, data tracking, scheduling, records, payroll, and other day-to-day program support.

This full-time role requires attention to detail, the ability to manage multiple assignments, and clear communication with managers, timekeepers, and staff.