Program Assistant - Admin & Office Ops (Union Gap)

TSA Hiring Service; Union Gap (WA); Presencial; USD 28.000 - 62.000; Jornada completa

Descripción de la vacante

Transportation Security Administration in Union Gap, WA seeks a Program Assistant to provide essential administrative and program support across offices and operations. You will assist with coordinating daily activities, maintaining records, preparing reports, and communicating with managers, teams, and external contacts.

The role involves data tracking, calendar management, and ensuring deadlines are met while handling multiple assignments with accuracy and discretion.

Formación

• Experience providing administrative or program support in a busy office.
• Ability to prepare reports, correspondence, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.
• Ability to monitor program metrics and identify discrepancies.
• Experience supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Ability to make recommendations based on administrative findings or reports.
• Proficiency using office software to organize information and support multiple assignments.

Responsabilidades

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Conocimientos

Organization & attention to detail

Written & verbal communication

Data entry & basic analysis

Microsoft Office

Records & document management

Calendar & deadline coordination

Customer service

Multitasking under accuracy

Discretion with sensitive information

Herramientas

Microsoft Office

Descripción del empleo

Transportation Security Administration in Union Gap, WA seeks a Program Assistant to provide essential administrative and program support across offices and operations. You will assist with coordinating daily activities, maintaining records, preparing reports, and communicating with managers, teams, and external contacts.

The role involves data tracking, calendar management, and ensuring deadlines are met while handling multiple assignments with accuracy and discretion.