Program Assistant: Admin & Operations (Flexible Scheduling)

TSA Hiring Service; Hills (IA); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Hills, MN seeks a Program Assistant to provide administrative and program support, coordinate office activities, and track program information. You will maintain records, prepare correspondence, and schedule meetings with accuracy and timeliness.

Strong organization, detail orientation, and proficiency with Microsoft Office are essential for this fulltime, on-site role with opportunities for professional growth within TSA.

Qualifications

• Specialized administrative or program support experience in a busy office.
• Experience creating reports, spreadsheets, or presentations.
• Ability to track deadlines and manage multiple assignments.
• Proficiency with office software to organize information.
• Discretion when handling sensitive information.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization

Attention to detail

Written comms

Data entry

Excel/Office

Records management

Calendar coordination

Customer service

Multi-tasking

Tools

Microsoft Office

Job description

Transportation Security Administration in Hills, MN seeks a Program Assistant to provide administrative and program support, coordinate office activities, and track program information. You will maintain records, prepare correspondence, and schedule meetings with accuracy and timeliness.

Strong organization, detail orientation, and proficiency with Microsoft Office are essential for this fulltime, on-site role with opportunities for professional growth within TSA.