Program Assistant: Admin & Operations (Edwardsville)

Transportation Security Careers; Edwardsville (KS); On-site; USD 28,000 - 62,000; Full time

Job summary

The Transportation Security Administration is seeking a Program Assistant in Edwardsville, IL to provide administrative and program support to managers and employees, coordinate daily office activities, and manage records and correspondence. This role involves data tracking, scheduling, payroll support, and assisting across finance, human resources, or other program areas.

The position requires attention to detail, effective communication, and the ability to juggle multiple tasks while

Qualifications

• Specialized administrative or program support experience in a busy office
• Experience preparing reports, spreadsheets, and correspondence
• Ability to track deadlines, assignments, and performance information
• Experience researching information in files, databases, and electronic systems
• Experience monitoring program metrics and identifying discrepancies
• Experience supporting payroll, timekeeping, finance, HR, or scheduling functions
• Ability to work with multiple assignments while maintaining accuracy
• Strong written and verbal communication skills

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Administrative support

Data entry and records

Microsoft Office proficiency

Communication skills

Tools

Microsoft Office

Job description

The Transportation Security Administration is seeking a Program Assistant in Edwardsville, IL to provide administrative and program support to managers and employees, coordinate daily office activities, and manage records and correspondence. This role involves data tracking, scheduling, payroll support, and assisting across finance, human resources, or other program areas.

The position requires attention to detail, effective communication, and the ability to juggle multiple tasks while