Program Assistant - Administrative Operations (Elsah)

Travel Security Careers; Elsah (IL); Vor Ort; USD 30.000 - 50.000; Vollzeit

Zusammenfassung

Transportation Security Administration in Elsah, IL is seeking Program Assistants to support managers and staff with administrative coordination, data tracking, scheduling, payroll, and records management.

The role emphasizes meticulous data handling, multi-tasking, and cross-team communication to keep offices on schedule. Experience in office support and strong Microsoft Office skills are beneficial.

Qualifikationen

• Specialized experience at the level stated in the official announcement.
• Providing administrative or program support in a busy office.
• Preparing reports, correspondence, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.

Aufgaben

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Kenntnisse

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic anal

Microsoft Office or comparable

Records and document management

Calendar, meeting, deadline coord

Customer service and professional comm

Manage several assignments

Discretion with sensitive information

Jobbeschreibung

Transportation Security Administration in Elsah, IL is seeking Program Assistants to support managers and staff with administrative coordination, data tracking, scheduling, payroll, and records management.

The role emphasizes meticulous data handling, multi-tasking, and cross-team communication to keep offices on schedule. Experience in office support and strong Microsoft Office skills are beneficial.