Program Assistant: Admin & Operations Coordination

TSA Hiring Service; Cambria (IL); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration (TSA) program assistants provide administrative and program support to managers and staff, coordinating daily activities, maintaining records, and preparing materials for meetings and reports.

The role requires strong attention to detail, effective communication, and the ability to manage multiple assignments while maintaining accuracy. Position is fulltime in Cambria, CA with responsibilities across various TSA operational areas.

Qualifications

• Organization, attention to detail
• Written and verbal communication
• Data entry, tracking, and basic analysis
• Microsoft Office or comparable software
• Records and document management
• Calendar, meeting, and deadline coordination
• Customer service and professional communication
• Ability to manage several assignments without losing accuracy
• Discretion when handling sensitive information

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other program areas
• Monitor program metrics and identify discrepancies
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with procedures

Skills

Organization

Communication

Data entry

MS Office

Records management

Calendar coordination

Customer service

Multi-tasking

Discretion

Job description

Transportation Security Administration (TSA) program assistants provide administrative and program support to managers and staff, coordinating daily activities, maintaining records, and preparing materials for meetings and reports.

The role requires strong attention to detail, effective communication, and the ability to manage multiple assignments while maintaining accuracy. Position is fulltime in Cambria, CA with responsibilities across various TSA operational areas.