Program Assistant: Admin & Operations (Clayton, AL)

Travel Security Careers; Clayton (OH); On-site; USD 28,000 - 62,000; Full time

Benefits offered by this job

Federal benefits

Job summary

Transportation Security Administration, Department of Homeland Security is seeking Program Assistants in Clayton to help keep offices organized and running smoothly. The role supports managers and staff with coordination, data tracking, scheduling, and records management in a fast-paced environment.

Responsibilities include preparing materials, maintaining electronic records, calendars, and deadlines, and assisting with various program areas such as finance, HR, payroll, and scheduling while

Qualifications

• Specialized office experience aligned with the duties listed in the vacancy, including administrative support, report preparation, and records management.
• Experience tracking deadlines, records, and performance information; using office software to organize information.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with procedures.

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, basic analysis

Microsoft Office or comparable

Records and document management

Calendar, meeting, deadline coord

Customer service and professional comm

Multitasking with accuracy

Discretion with sensitive information

Education

Specialized experience or education match

Job description

Transportation Security Administration, Department of Homeland Security is seeking Program Assistants in Clayton to help keep offices organized and running smoothly. The role supports managers and staff with coordination, data tracking, scheduling, and records management in a fast-paced environment.

Responsibilities include preparing materials, maintaining electronic records, calendars, and deadlines, and assisting with various program areas such as finance, HR, payroll, and scheduling while