Administrative Program Assistant: Office & Ops Support

Airport Security Hiring; Lineville (AL); On-site; USD 41,000 - 65,000; Full time

Job summary

Transportation Security Administration (TSA) in Clay, AL is seeking Program Assistants to keep offices organized and operations running smoothly. You will support managers with administrative coordination, data tracking, scheduling, payroll, and correspondence, handling multiple assignments with attention to detail.

The role emphasizes handling sensitive information, coordinating with multiple teams, and contributing to daily office functions across finance, HR, scheduling, payroll, or other

Qualifications

• Experience in providing administrative or program support in a busy office.
• Ability to manage multiple assignments and deadlines.
• Proficiency with organizing records, spreadsheets, and reports.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, and reports.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, manage calendars, and track deadlines or action items.
• Support payroll, timekeeping, finance, human resources, or scheduling functions.
• Monitor program metrics and identify inconsistencies.
• Research files, records, policies, and electronic systems.
• Assist with implementation of new office procedures and systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy and compliance.

Skills

Organization and detail

Written and verbal communication

Data entry and tracking

Microsoft Office

Records and document management

Calendar and deadline coordination

Customer service

Multitasking under pressure

Discretion with sensitive information

Tools

Microsoft Office

Job description

Transportation Security Administration (TSA) in Clay, AL is seeking Program Assistants to keep offices organized and operations running smoothly. You will support managers with administrative coordination, data tracking, scheduling, payroll, and correspondence, handling multiple assignments with attention to detail.

The role emphasizes handling sensitive information, coordinating with multiple teams, and contributing to daily office functions across finance, HR, scheduling, payroll, or other