Program Assistant — Admin & Operations, Beaver

TSA Hiring Service; Beaver (WV); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Beaver, WV is seeking Program Assistants to provide administrative and program support, coordinate daily office activities, track and analyze information, and prepare reports. The role involves scheduling, payroll support, records management, and coordinating with multiple teams to keep operations on schedule.

Candidates should be detailed, organized, and able to manage several assignments with discretion.

Qualifications

• Experience providing administrative or program support in a busy office.
• Ability to track deadlines, assignments, records, or performance information.
• Proficiency with Microsoft Office and spreadsheet tracking.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Written communication

Data entry

Tracking

Customer service

Discretion

Deadline coordination

Tools

Microsoft Office

Spreadsheets

Records management software

Job description

Transportation Security Administration in Beaver, WV is seeking Program Assistants to provide administrative and program support, coordinate daily office activities, track and analyze information, and prepare reports. The role involves scheduling, payroll support, records management, and coordinating with multiple teams to keep operations on schedule.

Candidates should be detailed, organized, and able to manage several assignments with discretion.