Program Assistant — Admin, Data, Scheduling & Records

Travel Security Careers; Richmond (CA); On-site; USD 28,000 - 62,000; Full time

Job summary

The Transportation Security Administration, located in Richmond, TX, seeks Program Assistants to help keep offices and airport field operations organized, accurate, and running smoothly. You will support managers and employees with administrative coordination, data tracking, scheduling, correspondence, records, payroll, and other day-to-day program needs.

This role emphasizes attention to detail, ability to handle multiple tasks, and clear communication with teams.

Qualifications

• Specialized administrative experience in a busy office.
• Experience preparing reports, spreadsheets, and documents.
• Ability to track deadlines and manage records.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other program areas
• Monitor program metrics and identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Attention to detail

Written communication

Data entry & analysis

Microsoft Office

Records management

Calendar coordination

Customer service

Multitasking

Discretion

Job description

The Transportation Security Administration, located in Richmond, TX, seeks Program Assistants to help keep offices and airport field operations organized, accurate, and running smoothly. You will support managers and employees with administrative coordination, data tracking, scheduling, correspondence, records, payroll, and other day-to-day program needs.

This role emphasizes attention to detail, ability to handle multiple tasks, and clear communication with teams.