Program Assistant: Administrative & Scheduling Support

TSA Job Listings; Philadelphia (Philadelphia County); Vor Ort; USD 52.000 - 65.000; Vollzeit

Zusammenfassung

The Transportation Security Administration in Philadelphia is seeking Program Assistants to support TSA managers and staff with administrative coordination, data tracking, scheduling, and records management. These roles help keep offices and airport field operations organized and running smoothly.

Ideal candidates enjoy detail-oriented work, can handle multiple assignments, and communicate with diverse teams.

Qualifikationen

• Providing administrative or program support in a busy office
• Preparing reports, correspondence, spreadsheets, or presentations
• Tracking deadlines, assignments, records, or performance information
• Researching information in files, databases, and electronic systems
• Monitoring program metrics and identifying discrepancies
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions
• Making recommendations based on administrative findings or reports
• Using office software to organize information and support multiple assignments

Aufgaben

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Kenntnisse

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic分析

Microsoft Office or comparable

Records and document management

Calendar, meeting, and deadline coord

Customer service and professional comm

Discretion with sensitive information

Jobbeschreibung

The Transportation Security Administration in Philadelphia is seeking Program Assistants to support TSA managers and staff with administrative coordination, data tracking, scheduling, and records management. These roles help keep offices and airport field operations organized and running smoothly.

Ideal candidates enjoy detail-oriented work, can handle multiple assignments, and communicate with diverse teams.