Program Assistant: Admin & Operations (Tacoma)

Transportation Security Careers; Tacoma (WA); On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Administration (TSA) in Tacoma is seeking Program Assistants to provide essential administrative and program support across offices and field operations. You will help manage calendars, coordinate projects, prepare reports, and maintain records, ensuring accuracy and compliance with procedures.

Ideal candidates demonstrate attention to detail, the ability to handle multiple assignments, and effective communication with diverse teams.

Qualifications

• Experience providing administrative or program support in a busy office
• Experience preparing reports, correspondence, spreadsheets, or presentations
• Experience tracking deadlines, assignments, records, or performance information
• Experience researching information in files, databases, and electronic systems
• Experience monitoring program metrics and identifying discrepancies
• Experience supporting payroll, timekeeping, finance, human resources, or scheduling functions
• Experience making recommendations based on administrative findings or reports
• Experience using office software to organize information and support multiple assignments

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic分析

Microsoft Office

Records and document management

Calendar, meeting, and deadlineCoord

Customer service and professional沟通

Discretion handling sensitive info

Tools

Microsoft Office

Job description

Transportation Security Administration (TSA) in Tacoma is seeking Program Assistants to provide essential administrative and program support across offices and field operations. You will help manage calendars, coordinate projects, prepare reports, and maintain records, ensuring accuracy and compliance with procedures.

Ideal candidates demonstrate attention to detail, the ability to handle multiple assignments, and effective communication with diverse teams.