Program Assistant — Admin, Data & Scheduling (San Rafael)

TSA Hiring Service; San Rafael (CA); On-site; USD 45,000 - 75,000; Full time

Job summary

Transportation Security Administration in San Rafael, CA seeks a Program Assistant to provide administrative support across multiple program areas. You will coordinate daily office activities, manage records and reports, and prepare correspondence and meeting materials.

The role requires strong organization, attention to detail, and the ability to handle several assignments with accuracy, while communicating with managers, timekeepers, and staff across departments.

Qualifications

• Specialized administrative or program support experience in a busy office.
• Proficiency with reports, spreadsheets, and presentations.
• Tracking deadlines and performance information.
• Researching information in files, databases, and systems.
• Experience with payroll, timekeeping, or scheduling functions.
• Ability to handle multiple assignments with accuracy.
• Use of office software to organize information.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.

Skills

Organization

Communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Attention to detail

Job description

Transportation Security Administration in San Rafael, CA seeks a Program Assistant to provide administrative support across multiple program areas. You will coordinate daily office activities, manage records and reports, and prepare correspondence and meeting materials.

The role requires strong organization, attention to detail, and the ability to handle several assignments with accuracy, while communicating with managers, timekeepers, and staff across departments.